Privacy Policy - Aravaipa Running

Last Updated: May 19, 2026

Aravaipa Running LLC (“we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our websites — including aravaiparunning.com and mountainoutpost.com — register for our events, or interact with our services. By using our websites or registering for our events, you agree to the practices described in this policy.

Information We Collect

Information you provide directly. When you register for a race, create an account, sign up for our newsletter, or contact us, we may collect your full name, mailing address, email address, phone number, date of birth, and gender (for age-group placement). For race registration, we also collect emergency contact details, race history, waiver and liability release signatures, and any medical information you voluntarily provide for safety purposes. Payment and billing information is processed securely through third-party, PCI-compliant payment processors — we do not store your full credit card number on our servers.

Information collected automatically. When you visit our websites, we may automatically collect your IP address, browser type, operating system, device information, pages visited, time spent on pages, and referring website addresses through cookies and similar tracking technologies.

How We Use Your Information

We use the information we collect to process race registrations and manage event logistics; communicate with you about upcoming races, schedule changes, and event details; publish race results, photos, and event coverage; send our email newsletter and marketing communications (you may opt out at any time); improve our websites, events, and services; ensure participant safety during events; send event-related text messages when you have opted in or when communication is necessary for an event role; and comply with legal obligations.

Third-Party Services

We work with trusted third-party services to operate our business. Google Analytics (via Google Tag Manager) provides website traffic analysis. ActiveCampaign powers our email marketing and automation. UltraSignup and RunSignUp handle race registration processing under their own privacy policies. YouTube provides embedded video content. WordPress.com and Jetpack support website hosting features and site statistics. Square powers our merchandise store. Each of these third parties only has access to the information necessary to perform their services and is obligated to protect your data. We may also use service providers for event communications, text messaging, timing, registration, safety coordination, and other event operations.

Cookies and Tracking Technologies

Our websites use cookies — small text files stored on your device — to improve your browsing experience. We use essential cookies required for basic site functionality such as login sessions and form submissions, analytics cookies that help us understand how visitors interact with our websites via Google Analytics, and marketing cookies used to deliver relevant content and measure email campaign effectiveness through ActiveCampaign. You can control cookies through your browser settings, though disabling them may affect some site functionality. For more detail, see our Cookie Policy.

Race Results, Photos, and Media

By registering for an Aravaipa Running event, you acknowledge that your race results — including name, age, gender, finish time, and placement — will be published publicly. Photographs and video footage captured at our events may be used in our marketing materials, websites, social media channels, and media productions, including films and documentaries produced by our media team at Mountain Outpost. You may also appear in race coverage shared by media partners and fellow participants. If you wish to have specific photos or media removed, please contact us.

Text Messaging and Active Event Communications

Aravaipa Running may use text messaging to communicate with participants, volunteers, crew members, emergency contacts, event staff, and other people involved with an active event.

Our text messages are practical and event-related. We may text about things like:

Race-day logistics
Schedule changes
Parking, shuttle, packet pickup, or check-in information
Course changes
Weather or trail conditions
Cutoff updates
Aid station or volunteer coordination
Participant tracking
Missing runner, medical, or safety-related coordination
Other event operations directly related to an active event

Much of our SMS communication is related to participant safety and event operations, especially during trail and endurance events where runners may be spread out over long distances or remote areas.

We do not send marketing messages by SMS. We do not use SMS to promote races, sell merchandise, send advertising, or send unrelated announcements.

Message frequency varies by event and by your role in the event. Message and data rates may apply.

You can opt out of text messages at any time by replying STOP. After you reply STOP, you may receive one final message confirming that you have been unsubscribed.

You can reply HELP for help or contact us at [email protected].

SMS Consent and Mobile Information

When you provide your mobile number and opt in to receive text messages from Aravaipa Running, you agree to receive event-related text messages from us.

SMS consent is optional unless a specific event role requires real-time operational communication for safety or logistics. Choosing not to receive SMS messages may limit our ability to send you time-sensitive event updates by text, but we will not use your SMS opt-in for marketing.

We do not sell, rent, lease, or share mobile phone numbers, SMS opt-in data, or SMS consent information with third parties or affiliates for marketing or promotional purposes.

We may share mobile information with trusted service providers only as needed to operate our messaging services, registration systems, event timing systems, participant safety workflows, and related event operations.

Data Sharing and Disclosure

We do not sell, rent, or lease your personal information to third parties. We may share your information with service providers who assist in operating our business (as described above), with event partners and sponsors where necessary for event operations, when required by law or legal process, to protect the rights and safety of Aravaipa Running and our participants, or in connection with a merger, acquisition, or sale of assets (in which case you would be notified of any such change). We do not share mobile phone numbers, SMS opt-in data, or SMS consent information with third parties or affiliates for marketing or promotional purposes.

Data Retention and Security

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, including maintaining race result archives, complying with legal obligations, and resolving disputes. Race results are retained indefinitely as part of the public historical record. You may request deletion of your account data at any time. We implement commercially reasonable security measures to protect your personal information, including SSL encryption and secure data storage practices. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

Your Rights

Depending on your location, you may have the right to access a copy of the personal data we hold about you, correct inaccurate or incomplete data, delete your personal data (subject to legal retention requirements), and opt out of marketing communications at any time using the unsubscribe link in any email or by contacting us directly. We do not sell your personal information. You may opt out of SMS messages at any time by replying STOP. To exercise any of these rights, contact us at the email below.

California Residents (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act and the California Privacy Rights Act, including the right to know what personal information we collect and how it is used, the right to delete your data, and the right to opt out of the sale or sharing of personal information. We do not sell personal information. To submit a verifiable consumer request, contact us at the email below.

Children’s Privacy

Our websites are not directed to children under the age of 13 and we do not knowingly collect personal information from children under 13. For minors aged 13 to 17 who register for our events, a parent or legal guardian must provide consent and complete the registration and waiver process. If we learn that we have collected information from a child under 13, we will promptly delete it.

Links, Email Communications, and Changes

Our websites may contain links to third-party sites including registration platforms, sponsor websites, and social media. We are not responsible for the privacy practices of these external sites. If you subscribe to our email list, every message includes an unsubscribe link and we honor all opt-out requests promptly. Transactional emails related to race registrations may still be sent as necessary. We may update this Privacy Policy from time to time — when we do, we will update the date at the top of this page. Continued use of our websites or services after changes constitutes acceptance of the revised policy.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us at [email protected] or visit our Contact page.